Vacancies at DCM

We have exciting opportunities to be involved in supporting taumai on the journey to sustainable housing and wellbeing

 
 
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Executive Assistant

This is an exciting opportunity to join a vibrant team committed to ending homelessness in Wellington, working in ways that enhance people's mana.

We are looking for an EA to support the Director and senior managers with administrative support to ensure that DCM runs smoothly and our systems and processes deliver effective, best practice services and experience to taumai (clients), kaimahi (staff) and partners.

For 50 years, DCM has worked on some of the biggest problems facing Wellington city, supporting the most marginalised people in our city to break the cycle of homelessness, and to find recovery, wholeness and reconnection with their cultural roots and whānau. We have a proven track record of assisting people to put their lives back together.

Your job will involve:

Management Support

  • Ensure that high level support services are provided

  • Maintain diaries, arrange appointments, and make travel arrangements as required

  • Manage incoming and outgoing correspondence and use initiative where necessary by re-directing correspondence to others

  • Reception and telephone duties including message taking, screening and re-directing calls to appropriate staff, answering routine enquiries and welcoming visitors on behalf of the managers.

Hui Support

  • Facilitate planning for and delivery of DCM Board meetings (evening meetings 6x/year)

  • Facilitate planning for and delivery of partner and stakeholder hui

  • Minute taking for regular and irregular hui – Board meetings, team leader hui, weekly team hui, Aro Mai Housing First partners hui.

Reporting and record keeping

  • Maintain confidentiality of documentation and information as required and as appropriate

  • Process and manage invoices, contract related administration

  • Maintain HR file records for the organisation

  • Maintain and facilitate the review of Policy and Procedure documents of the organisation

  • Ensure the Director and Operations Manager has access to the information and reporting necessary to perform role well; risks and issues raised with Director

  • DCM Board receives the required reporting and information at agreed times.

General support

  • Induct new DCM staff to inform them of the work of the organisation

  • Contribute to the organisation and delivery of DCM events and projects

  • Actively participate as a member of the DCM team.

Deliver DCM kaupapa, strategy and values

  • Understand and commit to DCM’s kaupapa, strategy and values, and how we deliver these through our services and practice

  • Integrate manaakitanga into every interaction with taumai, kaimahi, kaitautoko, partners and colleagues in the sector.

What you will bring:

Skills

  • An understanding of and commitment to delivering manaakitanga

  • Excellent team member - supportive of colleagues with a willingness to be flexible to meet the needs of taumai 

  • Relationship management skills across a diverse range people and needs

  • Well-organised and able to prioritise and manage mahi across different areas of focus

  • High-level of accuracy in capturing data or recording stories 

  • Strengths in all communication including minute taking

  • Advanced skills in the clear and concise communication of information appropriate to the target audience

  • Excellent IT skills including Microsoft products and research tools

  • Experience in general office administration skills including filing and diary management

  • Ability to prioritise, schedule work to meet deadlines and maintain the quality of services delivered

  • Experience of working in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction

  • Ability to mix professionally and build effective relationships at all levels both within DCM and with outside agencies and clients

  • Ability to work in a team environment, adapt, demonstrate initiative, and cope with continuing change

Experience

  • Previous experience in an Executive Assistant or administrative support role

  • Experience in minute-taking

Qualifications and Registrations

  • A wide range of qualifications would be considered for this role.

If you are interested in social change and in making a difference at the tough end of the spectrum, tell us about yourself through your covering letter.

This is a permanent role (30-32 hrs/week prorated salary)

Position available: Immediately

Location: Wellington

Send a covering letter and your CV to:

Our Office Manager by 5pm Friday 29 January 2021