Vacancies at DCM
We have exciting opportunities to be involved in supporting taumai on the journey to sustainable housing and wellbeing
Executive Assistant
This is an exciting opportunity to join a vibrant team committed to ending homelessness in Wellington, working in ways that enhance people's mana.
We are looking for an EA to support the Director and senior managers with administrative support to ensure that DCM runs smoothly and our systems and processes deliver effective, best practice services and experience to taumai (clients), kaimahi (staff) and partners.
For 50 years, DCM has worked on some of the biggest problems facing Wellington city, supporting the most marginalised people in our city to break the cycle of homelessness, and to find recovery, wholeness and reconnection with their cultural roots and whānau. We have a proven track record of assisting people to put their lives back together.
Your job will involve:
Management Support
Ensure that high level support services are provided
Maintain diaries, arrange appointments, and make travel arrangements as required
Manage incoming and outgoing correspondence and use initiative where necessary by re-directing correspondence to others
Reception and telephone duties including message taking, screening and re-directing calls to appropriate staff, answering routine enquiries and welcoming visitors on behalf of the managers.
Hui Support
Facilitate planning for and delivery of DCM Board meetings (evening meetings 6x/year)
Facilitate planning for and delivery of partner and stakeholder hui
Minute taking for regular and irregular hui – Board meetings, team leader hui, weekly team hui, Aro Mai Housing First partners hui.
Reporting and record keeping
Maintain confidentiality of documentation and information as required and as appropriate
Process and manage invoices, contract related administration
Maintain HR file records for the organisation
Maintain and facilitate the review of Policy and Procedure documents of the organisation
Ensure the Director and Operations Manager has access to the information and reporting necessary to perform role well; risks and issues raised with Director
DCM Board receives the required reporting and information at agreed times.
General support
Induct new DCM staff to inform them of the work of the organisation
Contribute to the organisation and delivery of DCM events and projects
Actively participate as a member of the DCM team.
Deliver DCM kaupapa, strategy and values
Understand and commit to DCM’s kaupapa, strategy and values, and how we deliver these through our services and practice
Integrate manaakitanga into every interaction with taumai, kaimahi, kaitautoko, partners and colleagues in the sector.
What you will bring:
Skills
An understanding of and commitment to delivering manaakitanga
Excellent team member - supportive of colleagues with a willingness to be flexible to meet the needs of taumai
Relationship management skills across a diverse range people and needs
Well-organised and able to prioritise and manage mahi across different areas of focus
High-level of accuracy in capturing data or recording stories
Strengths in all communication including minute taking
Advanced skills in the clear and concise communication of information appropriate to the target audience
Excellent IT skills including Microsoft products and research tools
Experience in general office administration skills including filing and diary management
Ability to prioritise, schedule work to meet deadlines and maintain the quality of services delivered
Experience of working in an environment that requires a high level of discretion, sensitivity, and interpersonal interaction
Ability to mix professionally and build effective relationships at all levels both within DCM and with outside agencies and clients
Ability to work in a team environment, adapt, demonstrate initiative, and cope with continuing change
Experience
Previous experience in an Executive Assistant or administrative support role
Experience in minute-taking
Qualifications and Registrations
A wide range of qualifications would be considered for this role.
If you are interested in social change and in making a difference at the tough end of the spectrum, tell us about yourself through your covering letter.
This is a permanent role (30-32 hrs/week prorated salary)
Position available: Immediately
Location: Wellington
Send a covering letter and your CV to:
Our Office Manager by 5pm Friday 29 January 2021